BOARD OF
January 20, 2016
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, January 15, 2016.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, January 13, 2016, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $4,271.10 for period ending January 12, 2016, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 640100 through 640379 for Oklahoma County in the amount of $157,135.84 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2015-6981 Foreclosure
Case No. CJ-2015-4495 Motion
Case No. TC-2016-001 Tort Claim
8. Monthly Report of Fees for the month of December, 2015. (Document Received)
Culvert Pipe Sales Fund 8206 $ 768.83
Total Receipts $ 768.83
General
Fund $ 392,565.23
Clerk Lien Fee Fund $ 6,645.94
UCC Central Filing Fund $ 55,834.80
Records Preservation Fund $ 67,490.00
OK Tax Comm. % of Doc Stamps $ 431,227.77
Mechanic Liens/Investments $ 3,431.39
Refunds $ 385,486.26
Total $1,342,681.39
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,456,331.85 $ 282,423.38
Deposits & Canceled Vouchers $ 978,359.19 $ 41,484.66
Disbursements $ 644,402.60 $ 48,529.47
Ending Balance $1,790,288.44 $ 275,378.57
Sheriff Fees $ 100,052.50
Sheriff Incarceration Fees $ 503.06
Law Library Fees $ 33,091.94
Revolving Fund Fees $ 42,022.78
Drug Court User Fees $ 1,989.28
Community
Service Fees $ 167.55
Juvenile Justice Center $ 261,352.57
9N Restitution $ 37,171.72
9J Restitution $ 5,392.23
JJC Emergency $ 2,452.26
Planning Commission Inspection Fee Fund $
44,206.03
Planning Commission State Building Code Fund $ 647.50
Planning Commission Fee Fund Report $
25,245.47
9. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
KCHAO & KCHAO HOLDINGS LLC 02-784-6810; CENTRAL ADDITION; LOTS 40 & 41; BLOCK 020
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
10. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW16036 Oil & Lubricants
District No. 3
11. Discussion and possible action for approval of an Access Agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for an access agreement to process tree limb debris on City of Edmond Property at corner of Coffee Creek and Western. Requested by Ray Vaughn, Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County
Clerk
12. Discussion and possible action to receive copy of Abstractor s Bond from Old Republic Title Company of Oklahoma, in the amount of $100,000.00, beginning on January 1, 2016, and ending January 1, 2017. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
13. Discussion and possible action to approve thirty four (34) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. Bancfirst, Duncan OK
2. Bancfirst, McAlester OK
3. Bancfirst, Sand Springs OK
4. Bancfirst Commercial Capital, Moore OK
5. Bank of Cushing, Cushing OK
6. Belt Leasing LLC, Wichita KS
7. Burnett Furniture Inc, Henryetta OK
8. Buttery Company LLP, Llano TX
9. Carlson Systems LLC, Omaha NE
10. CRS Leasing LLC, Edmond OK
11. Danielson Oil Company of Oklahoma LLC, Norman OK
12. Dotcom Leasing LLC, Tulsa OK
13. Electric Cooperatives FCU, Little Rock AR
14. Empire Finance, Jenks OK
15. Equipment Financing & Leasing Inc, Tulsa OK
16. Farm Credit of Enid ACA, Enid OK
17. First National Bank of Liberal, Liberal KS
18. First United Bank, Durant OK
19. Gas & Supply, Tulsa OK
20. Global LLC, Dearborn MI
21. Holliman, Langholz & Runnels PC, Tulsa OK
22. Liberty National Bank, Lawton OK
23. Mendel kaliff Company Inc, San Antonio TX
24. National Livestock Credit Corp, OKC OK
25. Preferred Business Systems, Tulsa OK
26. Rainey Law LLP, OKC OK
27. RCB Bank, Claremore OK
28. Simplifile LC, Provo UT
29. State National Bank of Groom, Groom TX
30. Sugar Creek Realty (OK Housing Tax Credit Fund LLC) St. Louis MO
31. SNB Bank, Shattuck OK
32. Ralph E Blodgett PC, Norman OK
33. Stratasys Inc, Eden Prairie MN
34. World Fuel Services Inc, Shawnee Mission KS
14. Discussion and possible action to approve thirteen (13) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. Dr. Deborah Balfour Chiropractic Physician PC, OKC OK
2. Farm Credit of Enid ACA, Enid OK
3. Fidelity Bank, Wichita Falls TX
4. First Commercial Bank, Dexter MO
5. Inspired Capital Group LLC, Plano TX
6. Lemon Shearer Phillips & Good PC, Perryton TX
7. Liberty National Bank, Lawton OK
8. Rainey Law LLP, OKC OK
9. Simplifile LC, Provo UT
10. Sorenson Chiropractic Center Inc, OKC OK
11. Brown Group, OKC OK
12. T-L Credit Company, Hastings NE
13. World Fuel Services Inc, Shawnee Mission KS
Emergency Management
15. Discussion and possible action to approve the addition of Kevin Lee Brown as a new Citizen Volunteer Team Member for the Oklahoma County Office of Emergency Management. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
16. Discussion and possible action for approval of Resolution No. __________ requesting the City of Oklahoma City to improve traffic control at the pedestrian crosswalk on Robert S. Kerr between Hudson and Harvey. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible action for authorization of the Chairman to Execute on behalf of Oklahoma County, Division Order Contract from Continuum Producer Services, LLC for property located in Section 1, Township 11 North, Range 2 West, Oklahoma County, Oklahoma (Roller 1-36H). Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Sheriff
18. Discussion and approval of an application to the Oklahoma Highway Safety Office the Administrator of the National Highway Traffic Safety Administration Funds. This application is for continued funding of an additional deputy/instructor for the Rollover/SIDNE programs. The application will also include overtime for deputies working traffic safety, occupant safety and DUI enforcement in Oklahoma County in an effort to continue reduction of injuries and deaths on Oklahoma County roadways. This application will include a request for some Lidars and a request for some training. The application will be completed online by Captain David Baisden and will be approved online by the Chairman of the Board of County Commissioners. The application will be completed on the OKGRANTS website. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Receive)
Recurring
Agenda Items:
19. Approve
all claims,
list available for inspection in the office of the
20. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each department,
list available for inspection in the office of the
21. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW16075 Printing of Election Ballots
CW16027A Correctional Facilities Equipment & Supplies
25. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by the United States Department of Justice and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
26. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by the United States Department of Justice and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
27. Adjourn at __________ until 9:00 a.m., Wednesday, January 27, 2016.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy